Authentication formalities to produce public documents abroad

September 3 2018

Cross-border trade of goods can require a considerable amount of paperwork whose origin often need Authentication and Legalization Serviceby foreign officials and other third parties. Known also as the Apostille Convention, the treaty replaces the costly and burdensome process of legalization that typically involves a chain of certificates. With a single formality an ‘Apostille’ cuts red tape in a document’s country of origin by certifying its authenticity vis-a-vis foreign administrations.

The Apostille Convention – whose full title is The Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents –has been ratified by over 100 States since it was adopted in 1961, thereby establishing the Apostille system as a global standard recognized and expected by parties involved in cross-border transactions.

Apostille in Canada

Confirming the origin (authenticity) of the underlying public document Apostilles are issued by an authority designated by the country where the document originates and facilitate cross-border trade and foreign investment as underscored in the World Bank 2010 report Investing Across Borders.

In accordance with the recommendations of the Hague Conference on Private International Law, ICC, through the ongoing work of its Commission on Commercial Law and Practice, encourages States to apply the Convention in all situations where legalization was previously required and urges States that are not currently party to join the Convention.

Although the scope of the Convention does not include administrative documents dealing directly with commercial or customs operations, ICC supports the current practice in many States of issuing Apostille Certificate for documents such as import and export licenses, health certificates and certificates of origin or conformity.

ICC also welcomes efforts by States to issue and accept electronic Apostilles, as well as to operate online registers of Apostilles, as part of the electronic Apostille Programme (e-APP) developed by the Hague Conference. The e-APP is a valuable complement to the growing use of digital technologies to facilitate international trade.Visit www.apostillecanada.org

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